When it comes to traveling, it is not just about vacation. Many people have to travel for business on a regular basis. And planning a business trip takes more than packing and getting to a meeting. You need to organize yourself well.
Unlike leisure travel, business travel calls for more planning and a well-defined schedule, which must be followed in order.
In addition, it is very common that those who are traveling on business do not have much time to enjoy the city outside of their scheduled hours.
Therefore, going with structured planning will help you to enjoy the trip, even if it is on business.
Interested in planning your business trip? Here are some tips!
1. Business and leisure
A business trip is not like traveling for tourism! Keeping your travel goal in mind helps you stay focused and productive.
Of course, you can have some free time to go out and relax, but it is important to remember that you are not traveling to visit new places or rest, this must be done outside of working hours.
There are some things that can be done to make your business trip lighter and help you enjoy a little of the city you are in.
As working is the main goal, use lunch or dinner time to walk around and experiment the local cuisine, for example.
Even if the focus of your trip is to close work partnerships, nothing prevents you from getting to know your destination, even if it is quickly.
2. Business trip: Planning and organizing your suitcase
Packing your suitcase for a business trip is always a dilemma! After all, how do you know what to bring?
To start, checking your schedule will make you more prepared when choosing what to pack.
You can see how many meetings, events, formal dinners, and casual appointments are scheduled and you will be able to separate the appropriate styles.
Then, remember to check the weather forecast. We know that these things are never entirely certain, but it can help when separating each piece of clothing.
Neutral colors are wildcards in suitcases, especially when traveling on business. So, you can think of different combinations and optimize your bag.
And, of course, don’t forget any important work equipment. Pack your documents, folders, calendar and whatever else you need during your workdays away from home.
You may even be an expert in leisure travel, yet your experience will not be able to help you if something goes wrong and you are away from home for work.
We have gathered some tips that will help you, from knowing what is essential to take, to reduce the costs of a corporate trip. All very simple, but for sure, they are tips that will make your business trips less rushed and provide you with a much better experience.
So, find below some essential steps for you to plan your trip, enjoy, and still maintain your productivity.
3. Check all information and anticipate unforeseen events
Preparing in advance for a trip is always important. On a business trip, then, taking care of every detail is essential. After all, any unforeseen event can put your trip at risk.
Make your checklist to leave nothing behind. No leaving your notebook, phone and tablet behind! Cross out your list as you organize your things.
Before you leave, pay attention to your documents! If you are going on international trips, passports and visas must go in your handbag or in easily accessible pockets.
Remember to arrive at the airport in advance, it is recommended to arrive at least one hour before departure time for domestic flights and three hours for international flights.
4. Have an extra or portable battery for your cell phone
Even if you charge your phone the day before the trip, there is no battery that will last forever. Therefore, provide an extra battery or a portable charger for your electronics.
If your job depends solely and exclusively on technology, use it to your advantage and be prepared to avoid any setbacks.
Not to mention that this can help a lot if your hotel room doesn’t have enough plugs to charge all your equipment. Better safe than sorry!
5. Take plug adapters
And speaking of electronic devices, remember not to leave without plug adapters. You never know under what conditions you will find a hotel room.
So, when packing, have several plug adapters inside – so you won’t have any problems with batteries, for example.
If it is an international trip, the universal adapter becomes even more useful.
6. Do you use a business card? Make sure you have enough before your trip
Taking a business trip is the best way to expand your professional network. In many cases, you can even get new customers and, of course, promote your brand.
For this, it is important that you always have a business card and that it is up to date.
7. Double-check your emails
During a business trip, it is necessary to be even more attentive to communication with the rest of the team.
Thus, you will be aware of what is happening even from afar and can be useful in case of any urgent demand.
Check your email a few times a day to make sure that there are no major changes that need to be made with your authorization. Also, let your team know about your availability to respond to emails during this time.
And in case of an emergency, advise that the contact is made by phone, but only in case of urgency. No one wants to be interrupted in the middle of a presentation to answer a call that could wait for an answer by email.
8. Maintain professional posture when traveling for business
As much as we always get some free time to get to know some places and have fun, it is important to maintain a professional attitude throughout a business trip.
Did you like the city, country, destination? How about scheduling a return trip to go on a tour and get to know every corner?
During a business trip, you will hardly be able to walk around, take photos or enjoy any tourist itinerary.
Above all, a business trip demands availability, responsibility and a lot of focus.
If your company is sending you to a place other than the usual workplace, there is a purpose to be fulfilled. So, focus on the purpose of your trip!
9. Building networks and making professional contacts
What better place to make professional contacts than on a business trip?
This is the perfect opportunity to network and go home with several contacts from influential people in your area.
Remember, later on, that all of these contacts can bring you new opportunities.
10. Strategic hotel location
The hotel where the team will be staying during a business trip must be strategically located close to the places of interest.
If you are going to participate in an event, for example, choose hotels that are close to the event’s place. If you are going to a corporate meeting, stay in a hotel that is close to the company.
That way, you can avoid the risk of being late to get there.
And Mundi can help you with this. We have many years of experience providing corporate clients with high-quality luxury transportation, fully trained chauffeurs, and a team of experts who will make sure every detail is according to each need, with personalized service.
Book with us and have an exceptional business travel experience.