Do you or an employee need to take a short business trip and are not feeling confident when planning? This is natural. Tight routes, commutes and other factors must be taken into account when planning a successful, however short, trip.
Even short business trips should be given special attention. This type of trip also requires specific planning, as everything needs to be organized in advance and consider a number of factors, including time constraints. Want to know how to plan short corporate trips? We can give you a few tips!
The planning needs to be thought out and executed in order to make the most of the employees’ time, without wasting hours. Some problems can affect the trip’s final result, such as tight itineraries, delays and even less time to work around unforeseen events or work on presentations, for example.
So, to help you plan your short business trip, consider the following factors:
The first step for this strategy to be successful is to analyze whether a particular trip can really be made in the “short” style. For this, the first factor to be considered is the schedule. Even a short trip takes some time, whether by car or plane. The time must be calculated to determine if it is possible to take a one-day trip or if there will be a need for the employee to spend more than one day at the destination.
2. Use of time
The more you take advantage of free time, the better. For example: while standing at the airport waiting for your flight, how about reading the presentation or meeting points once more? There are several situations that can be used to increase the chances that the short business trip will bring good results for the company, without wasting a minute.
Before the trip, make sure all necessary appointments – including your corporate car service – have been booked in advance. Also, confirm everything before going to your destination. Always leave a time gap between each appointment, as delays are common and can happen even with so much planning.
Another important tip, which requires a very strong analytical profile, is to organize the appointments according to the city map. This way, you are not going from one end to the other, wasting time along the way. Scheduling your appointments in advance will help a lot when scheduling them according to your itinerary.
4. The employee
The chosen employee must be aware of all the above factors so that they can optimize their time and take all aspects of the organization seriously. A great tip is to keep someone on notice, also informed about all the important points of the trip, in case of unforeseen events with the first one selected.
5. Ticket and accommodation
If possible, buy tickets in advance. Always opt for refundable options. Depending on the route, check if whether rest breaks or hotel reservations will be needed. Take the opportunity to use the airlines’ VIP lounges, which provide a moment of relaxation before traveling.
And don’t forget to book your airport transfer in advance in order to avoid any delays.
6. Commitments and displacements
Schedule meetings and appointments thinking about breaks for travel or preparation, considering the possibility of unforeseen events. Make sure you have a start and end time for each appointment, and have plans and information on the most effective ways to get from one point to another.
7. Daily and meals
Saving time and ensuring some comfort should always be the rule. Therefore, include a generous amount for the daily expenses in the budget. Remember that meals like lunch and dinner are great opportunities to do business and even make a good impression.
Did you like our tips for organizing a short business trip? Remember that Mundi specializes in corporate transfers around the globe. Book a ride.